The EA to the CEO keeps track of the CEO's calendar, which is likely to be a full one. This involves more than penciling people into empty spaces. You will serve as gatekeeper to all those who request a one-on-one because there will be far more requests than the calendar will hold. They also remind the CEO of events on the calendar and take the initiative to make sure she is prepared with the right documents and information, perhaps preparing a PowerPoint presentation or something else for her meeting.
An EA corresponds directly with others who are critical to the company's success, including other company executives and the board of directors, who will all come to know the EA can be trusted to follow through. You will handle confidential and sensitive materials, as well as those that require analyzing before composing detailed responses. The EA role is an interesting and even exciting one, as you are counted on to conduct research, analyze findings and report on them to others. At times, you may attend meetings alongside the CEO or even attend in her place. No one is alarmed by this because clients and partners are fully aware of the EA's level of competence.
An EA is expected to act proactively and without much supervision, anticipate needs and follow through. Neither tight nor long-term deadlines can shake them because they have two middle names: Organization and Prioritization.
You must be proficient in administrative support to the CEO in all areas - executive and sometimes personal. You must be efficient in diary management, travel planning, meeting coordination and task prioritization. You will be responsible for reviewing requests and correspondences to the CEO's office before her approval. You must be a confidante liaison and even undertake executive stand-in.
This role reports directly to the CEO.
Whilst it would be great for you to have a Bachelor's/Master’s degree in Arts or any Social Sciences discipline from an accredited university, we place a higher value on significant work experience in the workforce to compensate where there is no qualification.